Privacy Policy

We collect information in three ways:

• Contact and enquiry data. When you submit a contact form, request a proposal, or send us an email, we collect your name, email address, company name (if provided), and the details of your enquiry.
• Newsletter subscription. If you opt in to our newsletter, we collect your email address only.
• Usage data. We collect anonymised information about how visitors use our site — pages visited, device type, browser type, and referral source — through analytics tools. This data cannot identify you personally.
• Project and engagement data. During an active engagement, you may share files, credentials, briefs, and communications with us. We handle this material solely to deliver your project.

We use your information to:

• Respond to your enquiries and deliver the services you have engaged us for.
• Send newsletters and updates that you have opted into. You may unsubscribe at any time.
• Improve our website and service quality using aggregated, anonymised usage data.
• Comply with legal and regulatory obligations.

We do not use your data for advertising, automated decision-making, or profiling.

We process personal data on the basis of: (a) your consent (e.g. newsletter sign-up); (b) the performance of a contract when you engage our services; or (c) our legitimate interests in operating a professional services business, which do not override your rights. You may withdraw consent at any time by contacting us.

We do not sell, rent, or trade personal information. We share data only in these limited circumstances:

• Service providers. We use third-party providers for hosting, email infrastructure, analytics, and project management. These providers access only the data necessary for their function and are contractually bound to keep it secure and confidential.
• Legal requirements. We may disclose information if required by law, court order, or regulatory authority.

• Enquiry and contact data: retained for 24 months from last contact, then deleted.
• Active client data: retained for the duration of the engagement plus 36 months after completion.
• Newsletter subscriptions: retained until you unsubscribe.
• Analytics data: anonymised and aggregated; no fixed deletion window.

You may request deletion of your personal data at any time by contacting us. We will delete or anonymise it within 30 days unless we are legally required to retain it.

We use strictly necessary cookies for core site functionality and analytics cookies (anonymised) to understand how visitors use our site. We do not use advertising or tracking cookies.

You can disable cookies in your browser settings. Disabling analytics cookies has no effect on your ability to use the site.

You have the right to:

• Access a copy of the personal data we hold about you.
• Correct inaccurate or incomplete data.
• Request deletion of your data (subject to our legal obligations).
• Withdraw consent for any consent-based processing.
• Object to processing based on our legitimate interests.

To exercise any of these rights, email contact@codalyst-tech.com with “Privacy Request” in the subject line. We will respond within 30 days.

We apply technical and organisational measures to protect your data, including encrypted transmission (HTTPS), access controls, and restricted internal handling. Only personnel who require access to perform their duties may access personal data.

No transmission over the internet is 100% secure. We cannot guarantee absolute security, but we take all reasonable precautions to protect your information.

Our website may contain links to third-party websites. We are not responsible for the privacy practices of those sites and encourage you to review their policies independently.

We may update this policy from time to time. Material changes will be posted on this page with a revised effective date. Your continued use of the website after the revised date constitutes your acceptance of the updated policy.

For any privacy-related question or request: